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The Role of Incident Management Software for Workplace Safety

Whether you own or work for a big company, or a small one, safety incidents pose serious risks at the workplace. Workplace safety is important not just for employees, but also for your company’s financial health.

No business wants to be slapped with lawsuits, fines, and legal fees due to accidents. They can have serious financial impacts on the business. But with the right tools, your business can be proactive in addressing risks posed by workplace safety incidents.

To expedite employee communication and responses from the Human Resources (HR) department about workplace safety incidents, you need a safety incident management software. It can play a critical role in reducing accidents. Below, we’ll explore the role of incident management software in enhancing workplace safety.

1. Safety Incident Reporting

Automating the incident reporting processes using safety incident management software makes it easy for employees to report safety incidents on the spot. There are various ways in which incidents occur in a workplace, including slips and falls, cuts and lacerations, and even fights at work. With the software easily accessible by all employees through their mobile devices, they can make instant reports of incidents, irrespective of their physical locations.

When employees take too long to file an internal accident report, there is a high chance of forgetting important details that regulatory bodies require. This compromises the ability of employers to address the safety incidents appropriately. In a way, late reporting increases the chances of such accidents recurring the in future. Delayed reporting also slows the process of resolving issues and consequently increases employer liability.

Maintaining a safe work environment requires employers to be proactive, not reactive. To do this, you must monitor the kind of incidents that occur in your company, when they occur, why they occur, and where they occur.

The risk analysis function in incident management software programs helps in identifying accident trends by sorting incident data by location, employee and type. Analyzing this data manually is a tedious process that is prone to errors.

A business man selection a button on a futuristic display with a Health and Safety concept written on it.

But with incident management software at your disposal, the process is fast and highly accurate, enabling you to identify problematic areas within minutes. This enables you to decide which safety measures to deploy to prevent accidents from happening much faster. Some common incident prevention measures include updating equipment, retraining staff, and increased inspections.

3. Keeps Incident Data Secure

Keeping incident data safe can be challenging for your business. You have to maintain the privacy of employee information, such as medical data related to workplace injuries. At the same time, you need to ensure collaboration between departments and teams to resolve incidents as efficiently as possible.

An incident management software makes it easy for employees to collaborate while still maintaining their privacy. It does this by enabling you to give employees access rights depending on the kind of information they need to get their job done.

Each employee is able to share their role in addressing specific workplace accident files based on the access rights set by managers or supervisors. This information is shared electronically, Reducing the risk of compromising sensitive data by limiting the sharing of papers and emails (which don’t protect employee privacy).

4. Enhances Compliance With Workplace Safety Regulations

Each country or state has workplace safety regulations that all businesses are expected to comply with.  However, determining the format to use when filing safety incidents, including when they occurred, can be challenging for many businesses. This can take up time and resources that could otherwise have spent on productive business tasks.

Incident management software alleviates this problem by allowing businesses to file their reports with regulatory bodies directly. The software does so by providing templates and guidelines to users—this reduces the stress and time associated with reporting incidents to regulatory authorities.

Final Word

The reputation of a business takes a lot of time and resources to build and improve. Once intact, most businesses recognize how fragile their good names are and will often work hard to protect their public image. Keeping workplace accidents at minimal levels is one of the most effective ways to achieve this goal.

With an incident management software, your business will not only keep tabs on and address accidents as soon as they occur, but it will also be able to keep accidents from happening in the first place. If you are running a business that hasn’t invested in an incident management software yet, consider doing so right away to start enjoying all the benefits discussed above.